www.commercial.com

Subtitle

Purchasing, Sales, Export & Commercial Issues

1- Designing all forms and logbooks, which are needed for sales & purchasing operations like (internal requisition form, comparison sheet, purchase order ....)

2- Writing all standard operating procedures (SOPs) for sales & purchasing operations from writing internal material request till receiving goods in the warehouses to make sure that we are in compliance with ISO or HACCP or FDA spics

3- Building documentation system for all sales & purchasing operations (paper job, Computer database)

4- Establishing & executing coding polices which regards a sales & purchasing issues (suppliers coding policy, customer coding policy, raw material, packaging martial &  spare parts coding policy, payment & delivery terms coding policy....)

5- Supervising at sales, procurement, logistics, export & purchase planning activities: inquiries, comparing prices, confirming orders, following, payments transferring, following claims, L.C.s: (filling application & opening LC, auditing, executing, amending & studying discrepancies for incoming & out going L/C’s), shipping, insurance, clearance & documentation.

6- Preparing shipping documents (invoices, packing list, certificate of origin & air way bill or bill of lading or truck way bill …)

7- Make full auditing at goods docs & information from issuing sales & purchase order till receiving material or goods in the warehouses for suppliers & customers

8- Building, training, inserting & updating all sales & purchasing information in SOSR & POSR log: sales & purchase order status report to make sure that all ordered items complied with received items completely & if not an official claim has to be prepared to follow shortages with suppliers.

9- Make full auditing at all L.C.s information by comparing it with its customers sales orders & Po's, supplier LC instructions sheet, receiving material vouchers & payment orders to validate that the purchase order has been closed in the right way.

10- Supervising at coordination with shippers, insurance comp., clearance comp., foreign suppliers, banks & customers.

11- Preparing, executing, following & updating supplier's evaluation report & Payments following logbook to ensure that all payments transferred on due course to keep a strong business relationship with all suppliers.

12- Sourcing & out sourcing services.

Warehousing

1-Designing all forms and logbooks, which are needed for warehousing operations?

2-Writing all standard operating procedures (SOPs) for Warehousing operations like:(receiving material SOP & Issuing material SOP…)

3-Establishing & executing coding polices for warehousing details (stores coding policy, bin location coding policy…)

4-Make training for all warehouses employees at all warehousing jobs & activities.

5- Make full auditing for all warehousing documents, vouchers & goods.

6- Full supervising at warehousing operations: receiving, issuing, transferring, damaging, counting, and documentation.

7- Preparing annual material counting & make it with financial department participation.8- Supervising at inserting all warehouse activities at ERP system.

9- Full control at (handling, storage conditions, cleaning, distribution, inventory adjustment reasons, location system...)

10- Executing inventory analysis reports, which are needed for inventory planning 

Planning

1- Make good coordination between dept's. (Marketing, Production, Logistics ...)

2- Make classification for all items (ABC levels) according to consumption reports.

3- Make good (inventory & purchase) planning depending on: (sales or production consumption quantities, ABC levels, on hand quantities, on order quantities, back sales order quantities, lead time, safety stock, prices & bill of material BOM (formula)). 

4- Preparing & calculating raw material annual purchasing plan according to (sales forecast plan, bill of material (BOM) or formula)

5- Make reordering point report for all (parts, items or materials) in the suitable time.

6- Good background in reports: (transferring reports from database system (ERP) to excel sheets then making good relations between numbers to choose the suitable expected purchasing quantities.

7- Fixing minimum & maximum stock depending on consumptions reports, which show fast & slow moving items.

8- Make all wanted documents (like forms, SOPs, polices, job descriptions, flow charts,..) through SPE (spare parts excellence), ISO, GSM.

9- Building, following, updating & executing the (PSR): Purchase Status Report.

10- Supervising continuously at watching : our stock on hand, on order qty (goods on the way not received yet) which organized in partial shipments annually to be suitable for warehouse spaces & to avoid liquidity freeze , back sales order qty, forecast qty to see expected growth sales percent, qty wanted for tenders purposes, qty to be ordered for the next stage, lead time, consumption, following shipments with suppliers to make the company in clear picture & coordinating well with forwarders, clearance, insurance & trucking companies hopefully to get imported goods on time exactly
11-  Preparing break even report to evaluate profit & loss situation daily

Purchase Planning

1- Full back ground in purchase planning which enables & allow to arrange the times of start manufacturing raw material in the country of the plant for response suppliers as well as cargo operations & arranging all wanted activities after that with forwarders & clearance people to receive our raw material on the exact time through the plan with high accuracy & this executed for each item.

2- Calculating daily requirements from raw material by using (BOM: bill of material) then coordinating with the warehouses.

3-  Checking ETD's & ETA's which appeared & noted in sales orders to validate that these dates suitable & complied with production & logistics lead time before starting production, if not an official email has to be sent for marketing manager to modify it promptly by negotiation customers to avoid embarrassing the company in the future.

4- Monitoring cutting off periods at all production lines which purposed executing maintenance & shutdown cases to add it at production lead time.

5-  Following & coordinating with production managers the time has to be started producing for every sales order

Computer Skills  & Training Courses

 - Good skills on Microsoft office programs such as (Word, Excel, Internet.)

- Using the ERP systems: (Baan, Great Plains, SCALA & Quick books 2011, Axapta 2012)

- Training Course In (Advanced LCS),  (Advanced Excel),  (Business Letter Writing),  (Customs procedures, Incoterms), (Supervising & administrative skills) & (ISO, Documentation, Planning, cost distribution, shipping & clearance)

Spare Parts

  1. Using electronic catalogs like (PARTS IMAGER 2) for all general motors parts & vehicles.
    2. Using electronic catalog.

Scopes

  1. Hygiene industry: (Nonwovens, diapers, tissues, feminine pads, wet wipes …)
  2. Pharmaceutical industries & medical
    3. Vehicles & spare parts
    3. Molasses